4 Business problems solved by Office 365

4 Business problems solved by Office 365

With 10 years of IT consulting under our belts, we’ve had the privilege of working with businesses and organizations all over the country. And surprisingly, we see many of the same problems plaguing businesses over and over again. From employee productivity to information security, a lot of companies fail because they’re unable to solve these issues on time. The good news is that any organization can address these problems with the right technology. This week we’ll show you how Microsoft Office 365 can alleviate some common issues affecting businesses today.

Staff are all over the place

Forward-thinking business owners have come to realize that business flexibility and remote working can lead to company growth. But with countless devices and software available in the market, managing a cohesive unit while staff are scattered across several locations can be a challenge. Telecommuting a few decades ago meant saving files in different formats and storing them in decentralized storage folders, which, let’s face it, is a logistical nightmare.

With Office 365, your remote employees only need a stable internet connection, and a PC, Mac, or smartphone to access Microsoft Office online and OneDrive for Business. Users are free to work whenever or wherever they want -- whether it’s editing documents at home or updating spreadsheets at a client’s office.

The team is never on the same page

Even when everyone is in the same office, getting a team to work together to produce a single Word document has historically been a difficult undertaking. If employees wanted to collaborate on a single document, they had to either send it around through email or print out the file and edit the old-fashioned way. But no matter how familiar manual editing processes are, they’re still no match for Office 365.

Office 365 has real time co-authoring capabilities, allowing colleagues to simultaneously edit files in Word, Excel, and PowerPoint. For a more dynamic experience, users can click the Chat option to Skype with other staff members who are working on the same document. Although voice and video communication is nothing new, having Skype for Business directly integrated with Office applications can fill the void for people who normally miss face-to-face interactions when they’re working at home or on the go.

Data security is an issue

If you were ever worried about the privacy and security of your data, Office 365 also has you covered on that front. For one, you won’t have to fret about data loss due to hardware failure since data is stored in the cloud. Advanced encryption systems are always protecting your data, whether it’s at rest or in-flight, which means hackers will have a tough time trying to crack your company’s secrets. And finally, Microsoft houses your critical data in enterprise-grade, off-site servers so your business-critical applications can keep running even if you’re hit with the worst disaster or cyberattack.

Software updates are a hassle

More often than not, outdated technology affects employee productivity. Software updates are a fact of life, and if you neglect them you risk security threats, application slowdowns, and incompatible files in the near future. Even if you did remember to patch your software regularly, it can still take quite a bit of time to manually install each update on every employee workstation. Before you know it, another update has been released and you’ll be forced to repeat the same gruelling process.

Subscribe to Office 365 services, and you get the latest releases and security patches automatically installed for you. Microsoft runs updates subtly, meaning you won’t experience any service disruptions if an update is in progress. And because Office 365 is always up-to-date on the latest technologies, you’ll never have to pay for a new Office version again.

When it comes to increased productivity, flexibility, and data security, you’ll find no better technology to do that than Office 365. If you want to join the many successful organizations that have solved their businesses problems with Office 365, get in touch with us today at www.intelligis.com.